REPORTING:

• This position reports to the Controller.

PRIMARY RESPONSIBILITIES (Ensure that the following tasks are implemented upon your presence or absence in the shop):

• Establish current tasks and flow of work.
• Directly receives all labor orders from Sales and Administration and assigns work accordingly.
• Generate and distribute backlog (current and projected) to include:
  • Remaining (total) and estimated projected revenues.
  • Labor (direct, indirect, vacation)
  • Material
  • Shop space and equipment
  • Outside Services
• Assign jobs to the Project Managers
• Manages and tracks shop personnel in terms of:
  • Manpower needed
• Organizes and/or supervises:
  • Weekly production meetings.
  • Project start-up meetings.
  • Post-production meetings.
  • General shop meetings.
• Meetings with accounting to discuss monthly planning.
• Project Manage small, ongoing projects.
• Develop skills to Project Manage mid-size jobs.
• Perform other tasks as necessary.

AT PROJECT INITIATION:

• Receives and Evaluates incoming Work Orders.

DURING ONGOING PROJECTS:

• Meet with Project Managers to discuss:
  • Actual vs. budgeted time and materials
  • Job efficiency
  • Work space
  • Manpower re-allocation
  • Upcoming milestones
  • Change Orders

• Strong organizational skills.
• Detail oriented.
• Ability to multi-task, remain focused, and follow through with given duties.
• Self motivated and directed.
• Scheduling and spreadsheet software skills required.
• Ability to track and manage frequent production changes.
• Ability to work in both an administrative and production atmosphere as a team member.
• Project/Construction Management background desirable. 

• Learn about our manufacturing process and products.
• Familiarize yourself with the excel file for backlog.
• Understand interoffice procedures for job initiation and kick-off.
• Learn to read bid files and transfer data to backlog file.
• Understand pre-manufacturing checklist.

FIRST 60 DAYS:

• Master the current backlog excel file or create your own version that will serve the purpose required by your position.
• Successfully coordinate with Project Managers to ensure that project milestones are met.
• Successfully estimate and track revenue for a 2 week period, explaining any variances.
• Successfully implement the job kick-off procedure including organizing kick-off meetings and assigning Project Managers, etc.
• Have complete understanding of inside and outside resources available to accomplish tasks.

FIRST 90 DAYS:

• Successfully track and report all labor usage to Sales and Controller on a weekly basis.
• Be able to successfully provide insight to Sales for potential upcoming jobs and their impact on production schedule.
• Be responsible for reporting variances in labor/materials and reasons for variances to Controller.
• Work closely with Project Managers to achieve revenue targets each month.
• Manage shop space efficiently.
• Successfully implement the job close-out procedure including organizing and facilitating post-production meetings.